IDOC men MSU water heater repair JRA

The Illinois Department of Corrections (IDOC) at Menard Correctional Center is seeking a vendor to repair a water heater leak located in the Medium Security Unit through a small purchase procurement classified as a sole source acquisition. The scope of work requires the vendor to remove the outer casing and insulation, locate and repair leaks in the water heater shell, perform a hydro test to verify repairs, install new insulation, and reinstall the outer casing. All welding work and materials must comply with State of Illinois and A.S.M.E. requirements under the National Board "R" Stamp certification. The vendor must complete all repairs within 60 days of contract execution, with work scheduled during normal business hours (Monday through Friday, 8:00 a.m. to 4:00 p.m.) unless otherwise agreed. Key qualifications include compliance with Menard Correctional Center security protocols, including vehicle inspections, sign-in/sign-out procedures, background checks for all on-site employees, and potential drug testing, with no subcontractors permitted. The due date for proposal submission is January 29, 2026, with the contract posted on January 23, 2026. Evaluation criteria emphasize the vendor's technical capability to perform specialized water heater repairs meeting all state and industry standards, as well as compliance with prevailing wage requirements and comprehensive insurance coverage including $1,000,000 general liability per occurrence and $2,000,000 annual aggregate.

No small business, minority-owned business, women-owned business, or veteran-owned business set-asides are indicated for this procurement. There are no identified incumbent vendors or current contractors listed in the available documentation. The contract is structured as a one-time, estimated price procurement with the total contract amount to be entered by the State prior to execution; the specific dollar value has not been disclosed in the public posting. The vendor is responsible for all transportation and mileage costs with no reimbursement provided by the State. Required insurance includes General Commercial Liability of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Worker's Compensation Insurance. The contract is subject to availability of appropriation and may be terminated for convenience with thirty days' written notice, and all vendor invoices must be submitted by July 31 for work performed through June 30, with records maintained for three years from final payment or contract completion.