IDOC men ICE machines JRA

The Illinois Department of Corrections (IDOC), specifically the Menard Correctional Center located in Richland County, is seeking to procure three Manitowoc ice machines to replace existing units in its General Division and Medium Security Unit. The procurement involves two specific ice machine models: an Indigo NXT Series Ice Machine (Model IDT0900A-261) with a 600 lb dice cube capacity and a 30" storage bin, and a remote condenser Indigo NXT QuietCube Dice Cube Ice Machine (Model IDF1800C-161) with a 1,771 lb capacity and a 48" storage bin. The contract is a one-time purchase with bids due by 10:00 am CST on October 14, 2025, with electronic submissions accepted through BidBuy or email. Delivery of the machines is required by June 30, 2026, with acceptance only during facility warehouse receiving hours of Monday through Friday, 7:30 a.m. to 1:30 p.m., excluding state holidays. The procurement is funded through the state's Fiscal Year 2026 budget, with a contract value under $50,000, and requires F.O.B. DESTINATION pricing that includes all transportation and handling costs.

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned in the documentation, the contract includes standard State of Illinois procurement terms that typically address minority and local business participation. The procurement is subject to the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions (Version 23.2), which contains comprehensive guidelines for vendor compliance, including minority contractor initiatives, prevailing wage requirements, and various administrative protocols. No incumbent vendors are identified, and the contract appears to be a straightforward equipment replacement project. The state reserves the right to award the bid in whole or part, and no substitutes will be accepted for the specified ice machine models. Vendors must comply with state and federal laws, provide appropriate insurance, and meet warranty standards for the supplied equipment. The contract term begins upon mutual signature and extends through June 30, 2026, with a total procurement value estimated to be under $50,000.