IDOC men 12/1 cotton yarn JRA

The Illinois Department of Corrections (IDOC) is seeking a vendor to supply 10,000 pounds of cotton yarn for the Menard Correctional Center located in Menard, Illinois. The procurement is a one-time purchase with specific technical requirements, including 100% cotton yarn with particular fiber and spinning system characteristics in a natural color. The solicitation requires electronic submission through BidBuy or email by 11:30 am CST on 07/18/2025, with all requested items to be delivered by 06/30/2025. A sample of the yarn must be provided and will be destroyed after contract execution. Deliveries are accepted Monday through Friday from 7:30 a.m. to 1:30 p.m., excluding state holidays, with pricing requirements specified as F.O.B. DESTINATION including all transportation and handling costs. The contract term will commence upon signatures of both parties and conclude on 6/30/2026, with vendors required to comply with prevailing wage laws and meet specific packaging and labeling requirements.

The contract appears to be open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. The total contract value is under $50,000 and will be funded through state appropriations for Fiscal Year 2026. Vendors must demonstrate compliance with standard state procurement requirements, including providing necessary documentation, maintaining appropriate insurance coverage, and adhering to the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions (Version 23.2). The procurement process allows the agency to award the bid in whole or part, providing flexibility in vendor selection. Potential bidders should carefully review the comprehensive standard terms, which outline detailed expectations for vendor performance, including requirements for minority contractor initiatives, tax compliance, background checks, and warranty standards. Vendors must be prepared to meet rigorous documentation and operational standards typical of state government procurement processes.