IDOC-Ladderlocks, snap set, 5" zippers, 30"zippers, 26"zipper, Grommet, 20"zipper

The Illinois Department of Corrections (IDOC), specifically for the Centralia Correctional Center in Madison County, is seeking a vendor to provide various uniform and equipment hardware components through a Basic Ordering Agreement (Contract No. 26CEN010 B-48712). The procurement includes 10,000 sets of open ring metal snaps, 12,000 ladderlock buckles, 17,000 black coil zippers for coats, 10,000 brass grommets, 1,500 two-way brass zippers for coveralls, 3,000 brass zippers for women's officer pants, and 3,000 black coil zippers. Vendors must submit product samples for approval before full order shipment, with bids due by 9:00 AM CST on 08/18/2025. The contract requires F.O.B. destination pricing with all transportation and handling included, and deliveries will be accepted Monday through Friday, 8:00 a.m. to 1:30 p.m., excluding state holidays. The contract term runs from the date of signatures through 6/30/2026, and the state reserves the right to award the bid in whole or part. Electronic submissions through BidBuy or email are the only acceptable submission methods, and vendors must comply with standard state procurement terms and conditions.

The procurement appears to be open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. The contract is funded through state appropriations for fiscal year 2026 and is classified as a small purchase procurement with no subcontractors mentioned. While specific unit pricing was not disclosed in the documentation, the total volume of items suggests a potentially significant contract value. The state's Standard Terms and Conditions (Version 23.2) will govern the contract, which includes comprehensive guidelines covering payment terms, subcontracting rules, audit requirements, warranties, and legal compliance standards. Vendors will be required to maintain accurate records for three years (or five years if federal funds are involved), comply with all applicable laws, and provide warranties on supplies. The contract includes provisions for confidentiality, intellectual property ownership, and the state's rights to terminate under various circumstances, including lack of appropriated funds or for convenience.