IDOC-KEW HVAC Services

The Illinois Department of Corrections issued a Request for Quote for comprehensive Heating, Ventilation, and Air Conditioning (HVAC) maintenance and repair services at the Kewanee Life Skills Re-entry Center in Kewanee, Illinois. The one-year service contract encompasses preventative maintenance, emergency repair services, labor, materials, parts, training, and system upgrades for all HVAC components including air handlers, chillers, VFD drives, furnaces, circulation pumps, VAV boxes, boilers, and water heaters. The selected vendor must establish and maintain a comprehensive maintenance schedule, provide emergency repair services with a two-hour response time and twelve-hour work commencement requirement, and supply all necessary labor, materials, tools, and equipment. All work must be performed at the Kewanee facility, and the vendor is responsible for all shipping and delivery costs on an F.O.B. Destination basis. Invoices must be submitted within ten business days of satisfactory completion, with all work guaranteed for one year free of defects and callback services provided at no additional cost. A mandatory pre-bid conference and site visit is scheduled for May 21, 2026, at 10:00 a.m., with bidder registration required by May 20, 2026, at 2:00 p.m. Bids must be submitted no later than May 29, 2026, at 1:00 p.m., and vendor bids must remain firm for 120 days from opening.

This solicitation is a small purchase procurement with no set-aside designations for small businesses, minority-owned businesses, women-owned businesses, or veteran-owned businesses, and no subcontractors are allowed. The vendor must maintain general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law, with the State named as an additional insured. Prevailing wage requirements apply as this work is classified as a public works project under Illinois law; vendors must certify compliance with prevailing wage rates and current rates should be verified on the Illinois Department of Labor website. The contract term is one year from the date of last signature, with a maximum total contract term not to exceed ten years including any renewals or extensions. The pricing for this contract is estimated, and the total maximum amount will be determined by the State prior to execution; all pricing is to be submitted in the BidBuy Purchase Order system. Bidders must complete and submit the Standard Illinois Certifications form with their proposals to be considered for award.