IDOC-Hill CC-Digital Duplicator -(MDS)

The Illinois Department of Corrections (IDOC) at Hill Correctional Center in Galesburg, Lawrence County, is seeking a procurement for a high-speed digital duplicator machine through a Request for Quote (RFQ). The digital duplicator must be capable of producing 120-150 copies per minute at 600 dpi resolution, with capacity to handle paper sizes up to legal (8.5 x 14) or larger. Specific requirements include a top document feeder and heavy load paper feeder capable of holding 1,000+ sheets, with performance meeting or exceeding the SD375 model specifications. The procurement encompasses not only the equipment but also a comprehensive five-year repair and maintenance contract that includes delivery, installation, staff training, and ongoing service support. Vendors must provide routine repairs within 8 hours during standard business hours (Monday-Friday, 7:00 am - 4:00 pm), and be prepared to supply new or reconditioned replacement parts at cost. The solicitation was posted on January 27, 2025, with bid responses due by February 11, 2025, at 10:00 a.m., and the initial contract term extending through June 30, 2025.

The procurement appears to be open to all qualified vendors, though standard state provisions likely favor minority and disadvantaged business enterprises. Prevailing wage requirements will apply to the contract, and vendors must comply with the State of Illinois Standard Terms and Conditions, which include specific insurance requirements such as $1,000,000 per occurrence for General Commercial Liability and Auto Liability. While a precise contract value is not specified, the document indicates the contract price is estimated rather than firm, with a maximum amount to be determined prior to execution. Vendors must include all labor, materials, tools, equipment, and travel costs in their pricing, and may be required to submit supplier invoices for cost verification. The procurement will require comprehensive documentation, including proof of meeting technical specifications, maintenance capabilities, and adherence to state procurement regulations. Potential bidders should carefully review the full RFQ document and standard terms to ensure complete compliance with all stated requirements.