IDOC - GRANTS - SOS Books

The Illinois Department of Corrections (IDOC) is conducting a solicitation (RFQ B-45483) for purchasing reading materials to support library services across 28 correctional facilities statewide. The procurement seeks new library books that will meet the unique patron requirements of each facility, with specific pre-processing and delivery instructions mandating that all books be labeled, include book pockets, and be delivered by January 15, 2025. The contract will commence upon final execution and terminate on June 30, 2025, with no renewal options. Vendors must submit their bids no later than December 13, 2024, at 2:00 p.m. to the designated solicitation contact. The state will award the contract to the responsive and responsible vendor submitting the lowest bid price, with vendors required to comply with all applicable state and federal laws, regulations, and certifications including provisions related to prevailing wage, subcontracting, record retention, and equal employment opportunity.

The solicitation does not specify any specific set-aside designations or restrictions on participating organizations. No incumbent vendor information is provided in the documentation. While a specific award value is not explicitly stated, the documentation indicates that total payments under the initial term shall not exceed an unspecified maximum amount. Vendors must complete and submit the Standard Illinois Certifications, which include 33 separate certification requirements covering areas such as environmental regulations, domestic steel product usage, drug-free workplace policies, and prohibitions on political contributions. Potential vendors should be prepared to demonstrate compliance with extensive state regulatory requirements, including provisions related to educational loan defaults, pension fund participation, Secretary of State registration, collective bargaining obligations, criminal history checks, and ongoing reporting of any changes that might impact certification status.