IDOC - GRANTS - Book 2

The Illinois Department of Corrections (IDOC) is conducting a grant-funded procurement (Bid 26-426DOC-GRANT-B-49661) to purchase reading materials for 28 correctional facilities statewide, with a specific focus on delivering new books that meet each facility's unique patron requirements. The procurement aims to support library services for cultural and educational development, with facilities selecting their own books to meet specific needs. All materials must be new and pre-processed according to detailed labeling requirements for fiction and non-fiction books, with specific spine and pocket labeling instructions. The books will be delivered F.O.B. Destination to various correctional centers across Illinois by December 31, 2025. The solicitation is exclusively for electronic bid submissions through the BidBuy platform, with a pre-bid non-mandatory meeting scheduled for October 15th, 2025 at 9am. Bidders must submit various documents including Vendor Disclosure, Offer to the State of Illinois, and a Business Enterprise Program (BEP) Utilization Plan. The state plans to award to the lowest priced bidder meeting all requirements, with bids remaining firm for 90 days from opening.

The procurement includes a 5% Business Enterprise Program (BEP) goal, targeting businesses owned by minorities, women, and persons with disabilities, with an aspirational goal of awarding at least 30% of contract dollars to certified diverse businesses. Vendors must be registered in the Illinois Procurement Gateway and may need to be part of the Illinois Small Business Set-Aside Program. While no specific budget range is explicitly stated, the contract is a one-time procurement with invoices required to be submitted by December 31, 2025. Subcontractors are permitted, and vendors must comply with various state regulations including prevailing wage requirements, anti-trust provisions, and background check procedures. Vendors must provide certificates of insurance and meet specific delivery and notification requirements for each correctional facility. The state reserves the right to amend the solicitation, reject any or all bids, and make final award determinations based on the best interests of the state and existing procurement regulations.