IDOC - Computer Peripherals - Statewide

The Illinois Department of Corrections (IDOC) is seeking computer peripherals to support the implementation of an Electronic Health Record (EHR) System across 29 facilities, serving approximately 1,250 users managing healthcare for 28,000 individuals in custody. The procurement specifically requires digital signature pads (Topaz T-S460-BSB-R or equivalent), label printers (DYMO LabelWriter 550 Turbo or equivalent), and barcode scanners (Zebra 8100 series or equivalent). The solicitation is identified as #25-426DOC-CENTO-B-45854 and requires electronic bid submissions through the BidBuy system, with all bids needing to include vendor disclosure documentation. The bid due date is December 27, 2024, with bids required to remain firm for 180 days from opening. Evaluation criteria will focus on the lowest priced responsive and responsible bidder meeting specified requirements, with award determination based on overall total price. All equipment must be delivered by May 1, 2025, with the contract term running through December 31, 2025.

The procurement does not indicate specific set-aside designations for minority, women-owned, veteran, or disabled-owned businesses, though a $15 Minority Contractor Initiative fee applies to contracts over $1,000. The state mandates preference for products manufactured in the United States, with exceptions possible for availability, price differentials exceeding 12%, or quality considerations. Subcontracting is permitted, with disclosure required for subcontracts valued over $100,000. No incumbent vendors are identified, and the contract allows for "or equal" submissions that meet performance standards. While specific contract value is not explicitly stated, the procurement covers computer peripherals for 29 facilities and approximately 1,250 users, suggesting a potentially significant investment. All equipment will be delivered FOB destination with freight charges paid by the vendor, and no specific quantities are guaranteed, with product shipments requiring prior written IDOC authorization.