IDOC - Burial Services

The Illinois Department of Corrections, through Centralia Correctional Center, is soliciting competitive bids via Request for Quote (RFQ B51807) for a three-year burial services contract for deceased individuals in custody who are wards of the state. Qualified and licensed vendors must provide comprehensive burial services including transportation of remains to a funeral home and cemetery, provision of grave plots and receptacles, grave digging, and all associated labor, materials, tools, and equipment. Vendors must comply with all state, federal, and local laws and obtain all necessary permits and licenses. The vendor must take possession of deceased individuals within 24 hours of notification unless otherwise agreed, and all services must be performed at the vendor's site. Bids must be submitted by April 10, 2026, at 10:00 a.m. through the BidBuy system or via email to Kimberly Litteken at Kimberly.litteken@illinois.gov or 618-533-4111 x 2228. No pre-bid conference or mandatory site visit is required. Award will be made to the responsive and responsible vendor submitting the lowest price, and the initial contract term is three years from the date of last signature, with a maximum total contract term not to exceed ten years including any renewal or extension periods.

The solicitation contains no restrictions on organizational type or set-aside designations for disadvantaged enterprises based on the available documentation. Vendors must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law. No subcontracting is permitted under this contract. The contract is contingent upon appropriation of funds and subject to termination for convenience with 30 days' notice or immediate termination for cause. Pricing for this contract is estimated rather than firm, with the total maximum contract amount to be determined by the State prior to execution, and vendor bids must remain firm for 120 days from opening. Payment will be made in accordance with the State Prompt Payment Act, with invoices submitted to the Centralia Correctional Center Business Office at 9330 Shattuc Road, Centralia, IL 62801, or via email at DOC.Centralia.BusinessOffice@illinois.gov. The contract is funded through the Illinois Department of Corrections General Revenue Fund.