IDOC braided elastic, knitted draw cord & white elastic JRA

The State of Illinois, specifically the Menard Correctional Center located in St. Clair County, is soliciting a procurement for specialized elastic materials to be used in garment manufacturing. The contract (26-426DOC-MENAR-B-48807) seeks three specific elastic materials: White Knitted Elastic with Draw cord (1-1/4 inch), White Braided Polyester (1/2 inch), and White Knitted Text Polyester (1-1/2 inch), with requested quantities of 20,000 yards, 50,000 yards, and 50,000 yards respectively. Vendors must provide 10-yard samples before bid award, with materials to be festooned and labeled with product name and yardage. Bids are due by 11:00 am CST on 08/21/2025, with electronic submissions required through BidBuy or email. The contract term begins upon signatures of both parties and ends on 6/30/2026, with all requested items to be delivered by that date. Pricing must be F.O.B. DESTINATION, with all transportation and handling included, and deliveries accepted Monday through Friday from 7:30 a.m. to 1:30 p.m., excluding state holidays.

The procurement is classified as a small purchase with state funding for Fiscal Year 2026, with a total contract value under $50,000. Vendors must comply with prevailing wage requirements and provide necessary certifications. The materials must meet specific technical specifications, including precise polyester and rubber percentages, gauge, picks, elongation, and finish characteristics. While no specific set-aside designations were mentioned, vendors will need to adhere to the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions (Version 23.2), which includes provisions for minority contractor initiatives. The contract includes standard state procurement terms covering payment processes, vendor responsibilities, contract performance standards, warranties, and potential termination conditions. Vendors should be prepared to handle potential federal funding considerations and comply with comprehensive operational and financial guidelines outlined in the standard terms document.