B48807 Vendor Correspondence - Amendment 1~1.docx

This document is an Amendment 1 for a Request for Quote (RFQ) issued by the Illinois Department of Corrections (IDOC) for Menard Correctional Center, specifically for procurement of specialized elastic materials. The solicitation (Bid #26-426DOC-MENAR-B-48807) seeks three specific elastic materials: White Knitted Elastic with Draw cord (1-1/4 inch), White Braided Polyester (1/2 inch), and White Knitted Text Polyester (1-1/2 inch), with requested quantities of 20,000, 50,000, and 50,000 yards respectively. The bid due date has been extended to 8/26/25 at 11:00 A.M., with the contract term beginning upon mutual signatures and ending on 6/30/2026. Vendors will be required to provide 10-yard samples after award, and electronic submissions are mandatory through BidBuy or email.

The procurement is classified as a small purchase with state funding for Fiscal Year 2026, with a total contract value under $50,000. Historical pricing references indicate rates around $0.27 per yard for white braided elastic, $0.39 per yard for white elastic knitted draw cord, and $0.28 per yard for white elastic knitted texture polyester. Delivery terms are F.O.B. DESTINATION, with transportation and handling included, and accepted Monday through Friday from 7:30 a.m. to 1:30 p.m., excluding state holidays. Vendors must comply with prevailing wage requirements, provide necessary certifications, and adhere to the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions, which includes provisions for minority contractor initiatives.