IDOC BMR Rental Reefer Trailer

The Illinois Department of Corrections, specifically the Big Muddy River Correctional Center located in Jefferson County, is seeking to procure a 53-foot refrigerated trailer for its dietary department through a competitive contract opportunity. The trailer must feature an all-electric refrigeration system, a 4-cylinder diesel engine, and the capability to maintain temperatures at or below zero degrees Fahrenheit. Vendor requirements include providing a 24-hour emergency services number with a guaranteed six-hour maximum response time for refrigeration issues, delivering and setting up the trailer within fourteen days of contract execution, and performing standard service every 3,000 service hours. The correctional center will conduct hourly temperature checks and require the vendor to coordinate all work with the facility's chief engineer to minimize operational disruptions. The contract opportunity is posted on October 6, 2025, with proposals due by October 10, 2025, and the maximum contract term not to exceed ten years.

This procurement is designated as a small business set-aside, which restricts competition to qualifying small business entities. The contract will be funded through General Revenue and will involve monthly invoicing processed through the facility's business office. Vendors must comply with the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions, which include mandatory insurance requirements of $1,000,000 per occurrence and $2,000,000 annual aggregate commercial liability coverage. Additional requirements include providing auto liability and worker's compensation insurance, maintaining contract-related records for three to five years, and adhering to minority contractor initiatives. While a specific award value is not explicitly stated, the contract will be competitively priced and detailed in the BidBuy Purchase Order. The state retains the right to terminate the contract for cause and has mechanisms in place to monitor vendor performance and ensure contractual compliance.