IDOC BMR Pneumatic System Air Compressors CLS

The Illinois Department of Corrections, Bureau of Maintenance and Repair, is issuing an Amended Request for Quote (RFQ) for Big Muddy River Correctional Center in Ina, Illinois, to procure the removal and replacement of pneumatic system air compressors serving four housing units and the dietary building. The scope of work includes complete replacement of air compressor equipment originally installed in 1994, including compressor tanks, motors, contactors, overloads, air dryers, relays, PSI regulators, water separators, pneumatic fittings, copper tubing, airlines, and associated wiring. The vendor must provide all labor, parts, materials, and tools necessary for installation, testing, and commissioning to ensure full system functionality, with responsibility for removal and disposal of existing equipment. The contract is valued on a firm, fixed-price basis with FOB destination, requiring the vendor to bear all transportation, setup, and handling costs. A mandatory bidder conference and site visit is scheduled for January 13, 2026, at 10:00 a.m., with vendor registration required by email by January 12, 2026, at 2:00 p.m. (limited to two participants per vendor). Sealed bids must be submitted no later than January 20, 2026, at 10:00 a.m. via BidBuy or email to Charlotte Scott at Charlotte.Scott@Illinois.gov, with vendor bids remaining firm for 120 days from opening. Award will be made to the responsive and responsible vendor submitting the lowest price, and the contract term extends from execution through June 30, 2026.

Vendors must comply with Illinois prevailing wage requirements for all laborers and workers performing services on this public works project, and subcontracting is permitted with subcontracts valued at $100,000 or more requiring prior written approval. The procurement includes a Commitment to Diversity (C2D) component requiring vendors to submit a diversity answer sheet with verification documentation addressing Business Enterprise Program goals for women, minority, and disability-owned business subcontracting, prior-year experience with such enterprises, percentage of overall business spend directed to diverse vendors, DEI workplace initiatives, documented diversity policies, and workforce diversity metrics across all organizational levels. Vendors must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law, with the State named as additionally insured. Work must be coordinated with the facility's Chief Engineer to minimize disruption to operations and inmates, and the vendor is responsible for obtaining all necessary licenses and permits while complying with all applicable federal, state, and local laws and regulations. The contract is funded through General Revenue and is contingent upon appropriation availability, with the State retaining the right to terminate for convenience with 30 days' notice or for cause immediately upon notice. No specific budget range or estimated award value is disclosed in the procurement documents provided.