IDOC BMR Circulating Pumps

The Illinois Department of Corrections (IDOC) is seeking a vendor to supply circulating pumps and related components for the Big Muddy River Correctional Center located in Ina, Jefferson County. Specifically, the procurement involves the acquisition of 25 1/25 hp pumps, 2 each of 1/4 hp and 1/3 hp inline circulating pumps, along with 8 flange gaskets and 4 flanges, all of which must be exclusively Bell & Gossett branded. The contract (Number 26-426DOC-MUDDY-B-49555) is structured as a Basic Ordering Agreement (BOA) with a precise delivery requirement of within 30 days after order placement. The bid is due on October 10, 2025, at 10:00 a.m. CST, with the contract term running from final signature through June 30, 2026. Delivery will be F.O.B. destination, with acceptance hours limited to 8 a.m. to 2 p.m. Monday through Friday, excluding state holidays. The procurement is a small purchase with a total value under $50,000, and the state reserves the right to award the bid in whole or part.

The contract does not specify explicit set-aside designations for disadvantaged enterprises, though the State of Illinois Standard Terms and Conditions document suggests potential minority contractor initiatives. The procurement appears open to qualified vendors capable of providing the exact Bell & Gossett specifications. Payment will be processed according to the State Prompt Payment Act, and the contract remains contingent on fund availability, potentially drawing from state appropriations. Vendors must comply with comprehensive insurance requirements, including $1,000,000 per occurrence in General Commercial Liability coverage and $2,000,000 annual aggregate, along with auto liability coverage of $1,000,000 and mandatory worker's compensation insurance. The state maintains significant contractual flexibility, including the ability to suspend or cancel the contract based on performance or funding constraints. Interested vendors should carefully review the detailed specifications and standard terms, as the procurement demands precise product matching and strict adherence to contractual conditions.