IDOC BMR Bar Screen Repair SPEC CLS

This is a small purchase procurement with emergency conditions issued by the Illinois Department of Corrections for Big Muddy River Correctional Center in Ina, Illinois, located in Mercer County. The procurement seeks immediate repair services for a non-functional bar screen motor and raking system used in the facility's sewage treatment process, which has created an emergency condition with sewage backing up and potentially damaging downstream pumps. The vendor must provide all labor, equipment, parts, materials, and tools necessary to complete cleaning, diagnosis, and repair or replacement of the bar screen system in accordance with industry standards and applicable codes, including system testing, personnel instruction, and debris cleanup. Key objectives include restoring the sewage treatment system to operational status and preventing further facility damage. The work is classified as a public works project subject to prevailing wage requirements under the Illinois Prevailing Wage Act, requiring payment of minimum hourly rates established by the Illinois Department of Labor for Mercer County. The contract was posted on December 5, 2025, with a due date of December 8, 2025, representing an expedited procurement timeline. All work must be performed on-site under direct supervision of the facility's Chief Engineer or designee, with vendor personnel required to sign in and out on Department of Corrections Form DOC-0134, and travel time and expenses are not reimbursable.

The procurement designation does not indicate specific set-asides for disadvantaged or minority-owned enterprises, though vendors must comply with all 33 mandatory certification requirements established by the State of Illinois Chief Procurement Office, including legal entity status, environmental compliance, drug-free workplace requirements, equal employment opportunity policies, and political contribution restrictions. The awarded vendor is identified as Heartland Mechanical Contractors, Inc., located in Murphysboro, Illinois, with contract execution dated August 22, 2025, indicating this procurement may represent a continuation or modification of existing work. No subcontractors are allowed under this contract. Vendors must maintain general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law, with the State named as an additional insured. The contract term commences upon final execution through June 30, 2026, with no renewal options. The estimated total price is not to exceed $25,000, with pricing to be determined through the BidBuy Purchase Order system and funded through General Revenue sources.