IDOC-Black, Navy Blue, White, Tan, Yellow Twill

The Illinois Department of Corrections (IDOC) Centralia Correctional Center is soliciting bids through Invitation for Bid (IFB) Number 26-426DOC-CENTR-B-50305 for the procurement of raw twill fabric materials to support the facility's correctional industries program. The solicitation requires vendors to supply a total of 105,000 yards of 7.5-ounce twill fabric in five distinct colors: 5,000 yards of black, 50,000 yards of navy blue, 25,000 yards of white, 10,000 yards of tan, and 15,000 yards of yellow. All fabric materials must meet rigorous ASTM specifications, including a composition requirement of 65% polyester and 35% cotton, along with defined standards for thread count, tensile strength, colorfastness, shrinkage, and abrasion resistance. The procured materials will be manufactured into correctional apparel including jumpsuits, coveralls, pants, shirts, coats, and dietary toppers for use throughout the state's correctional facilities. Vendor bids must be submitted electronically through BidBuy at https://www.bidbuy.illinois.gov/bso/ no later than January 5, 2026, with award to be made to the lowest-priced responsive and responsible bidder. Vendors must submit required documentation including a Vendor Disclosure Form or IPG Active Registered Vendor Disclosure, an Offer to the State of Illinois, and applicable Business Enterprise Program or Veterans Small Business Program Utilization Plans. The contract term will commence upon final execution and extend through June 30, 2026, with a maximum total contract duration not to exceed ten years. All fabric deliveries must be completed within 45 days of contract execution and delivered F.O.B. Destination to the Centralia facility at 9330 Shattuc Road, Centralia, Illinois 62801, during operational hours of Monday through Friday from 7:30 a.m. to 2:30 p.m., with vendor-submitted samples requiring prior approval before full order shipment.

This procurement is not designated as a small business set-aside, minority-owned business participation, women-owned business participation, persons with disabilities-owned business participation, or veteran-owned small business set-aside, making this opportunity open to all qualified vendors. However, a $15 fee is required under the Minority Contractor Opportunity Initiative for contracts awarded at $1,000 or more, to be deducted from the vendor's first payment. Vendors must be registered in BidBuy prior to contract execution and must maintain general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability of $1,000,000 per occurrence, and workers' compensation insurance as required by law, with the State named as an additional insured. Subcontracting is permitted with prior written approval, and any subcontracts with annual values exceeding $100,000 require the subcontractor to provide Financial Disclosures and Conflicts of Interest certifications. Firm pricing submitted by vendors must include all shipping, tariffs, and delivery fees to the designated location, with the specific maximum contract amount to be entered by the State prior to execution; pricing details will be submitted through the Quote Items Tab on BidBuy based on line items specified in the solicitation. The State retains the right to reject any or all bids, waive minor defects, and reserves preference for products manufactured in the United States unless unavailable, cost-prohibitive by 12 percent or more, or quality is substantially inferior, with payment to be made in accordance with the State Prompt Payment Act.