IDOC- 7. 5oz Kelly Green Twill

The Illinois Department of Corrections, through Centralia Correctional Center located in Madison County, is soliciting a vendor to supply 15,000 yards of 7.5-ounce Kelly Green Twill fabric for use in manufacturing jumpsuits, coats, boxer shorts, and underwear for incarcerated individuals. The procured fabric must meet stringent specifications including a fiber composition of 65% polyester and 35% cotton, with precise requirements for weight, thread count, yarn size, width, and roll length. Performance standards are detailed for colorfastness, shrinkage, breaking strength, and piling resistance, with all testing conducted according to designated ASTM and AATCC standards. The selected vendor must submit a sample for facility approval prior to contract award and complete full delivery by June 30, 2026, with materials delivered within 45 days of contract execution to 9330 Shattuc Road, Centralia, Illinois 62801, during Monday through Friday business hours (7:30 a.m. to 2:30 p.m., excluding state holidays). The vendor must register in BidBuy prior to contract execution, maintain General Commercial Liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law. The contract posting date is January 7, 2026, with a submission deadline of January 12, 2026, and the vendor is responsible for all shipping costs and direct communication with facility personnel regarding delivery scheduling.

This procurement is designated as a small business set-aside, with no subcontractors permitted, restricting participation to eligible small business entities. The contract term commences upon final execution by all parties and concludes on June 30, 2026, with firm pricing established through the BidBuy Purchase Order system. The State reserves the right to terminate the contract for cause with immediate notice or for convenience with 30 days' written notice, and all work must comply with the State of Illinois Standard Terms and Conditions for General Services contracts, including the State Prompt Payment Act provisions. Invoices must be submitted by July 31 following completion of work to ensure payment processing and avoid referral to the Illinois Court of Claims. The vendor must provide manufacturers' warranties and indemnify the State for any breach of warranties or delivery of non-conforming materials. No specific incumbent vendor or budget value is identified in the solicitation documents; however, the maximum payment amount will be entered by the State prior to contract execution based on vendor pricing submitted through BidBuy.