Scope of Services~20.docx

Bid Number: 26-444DHS-MENTH-B-50651 Contract Title: DMH SP EMHC FY26-FY28 WATER TESTING AND ANALYSIS SERVICES Location: Elgin Mental Health Center 750 South State Street Elgin, IL 60123 Solicitation Type: Request for Bids

Mandatory Pre-Bid Conference

Date: January 08, 2026 Time: 09:30 AM

All prospective bidders are required to attend a Pre-Bid Conference scheduled for this bid. Specifics regarding the most updated number of samples and locations will be provided in the Pre-Bid Conference.

Location: Elgin Mental Health Center-FTP Building Main Lobby (Please sign in at the Lobby and someone will be there to assist you to the location of the meeting).

Attendance is mandatory. Bids submitted by vendors who do not attend will be considered non-responsive. No sub-contractors allowed for this contract.

GOAL: Elgin Mental Health Center is seeking for a Vendor to provide the following services outlined on this Scope of Services. The purpose of this contract is to provide Elgin Mental Health Center with a comprehensive annual water testing and analysis for Vendor to advise and provide recommendations for implementing and/or conducting an industrial water treatment program to maintain safe, high-quality, and compliant water throughout all facility systems. This agreement ensures routine water quality testing, advice on chemical treatment, system monitoring, and documentation in accordance with state and federal regulatory standards.

1.1. SUPPLIES AND/OR SERVICES REQUIRED:

The systems monitored include:

1. Steam Boiler Systems, Testing / Analysis required each site visit.

2. Steam condensates return systems 2- (Feedwater and Header) Testing / Analysis required each site visit.

3. Closed recirculating systems 12-MTW loops (Old Rehab, White, Pinel, Program, New Rehab, Goldman, FTP, Kilbourne, Mendel, Dietary, Read & Hartman) 2 samples Testing / Analysis performed each site visit.

4. Chilled Water closed loop Testing / Analysis 1 loop- (Chiller House,) required 2 times per fiscal year.

5. Glycol testing Chilled Water Loops 5 loops- (Rehab, FTP, Program, Goldman, & Dietary) required once per fiscal year.

6. Hot potable water systems 2 Domestic Hot Water Sample Testing / Analysis (White, Goldman, 1 sample Testing / Analysis performed each site visit

7. Cold potable water systems 2 R.O. Systems (9 samples to test), 1-City Water. 3- Softener, 1 R.O. Feedwater, 2 Carbon Filters (Left, Right), 1 R.O. Permeate, and 1 Combined RO Concentrate, Powerhouse required each site visit.

8. Cooling Tower/Evaporative Condenser Systems 1-CT (FTP,) Testing and Analysis required 2 times per fiscal year.

1.1.1. The Vendor shall:

1. Supervise the water treatment program, performing six (6) site visitations on a bimonthly basis during each fiscal year of the contract.

2. Conduct field testing on site to characterize system performance.

3. Conduct laboratory analysis on representative samples when required, not to exceed 10 samples per year. Laboratory samples exceeding 10 per year will incur additional analytical charges and will require client approval prior to analysis. Excludes Legionella samples.

4. Provide a written report to the Chief Engineer or other designated personnel after each visit containing an evaluation of the water treatment control for the systems being evaluated and recommendations to maintain or improve the treatment program.

5. Advise personnel at each facility on procedures for testing water and applying water treatment chemicals.

6. Provide advice on water treatment chemical specifications. The water treatment chemicals and testing reagents shall be purchased by Elgin Mental Health Center.

7. Provide consultation by telephone and/or correspondence on water-related problems encountered by Elgin Mental Health Center.

8. Provide Sample Bottles for all testing.

1.1.2. Dental Unit Water Lines Testing Services:

The Vendor shall Collect samples and perform ATP (Adenosine Triphosphate), Bacteria, Fungi and Legionella testing on Dental unit water lines once per fiscal year. The Vendor shall provide reports of test result and any remediation recommendations. Any additional samples beyond the annual requirement must be requested in writing or via electronic mail for approval by Elgin Mental Health Center.

1.1.3. Legionella Testing (excluding the Dental Unit):

The Vendor shall collect samples and perform Legionella testing on a quarterly basis for the fiscal year. The Vendor shall provide reports of test results and recommendations of any remediation required to prevent Legionella in the water systems at Elgin Mental Health Center. Any additional samples beyond the annual requirement must be requested in writing or via electronic mail and will be subject for approval by Elgin Mental Health Center.

1.2. Elgin Mental Health Center, the “Facility” shall conduct routine water analysis as prescribed by the Vendor. The facility shall report the said water analysis results, along with chemical dosage data to the Vendor. The facility shall submit water samples when requested for laboratory analysis and collect water samples as requested by the Vendor for site visits.

Contact Information:

Please contact our Chief Engineer John Wayne at 847-742-1040 x2093 John.Wayne@illinois.gov or Maureen Zamora at 847-742-1040 x2077 Maureen.Zamora@illinois.gov with any questions.

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