IDNR - Frank Holten State Park Irrigation Equipment for Grand Marais Golf Course

The Illinois Department of Natural Resources (IDNR) is procuring irrigation equipment for the Grand Marais Golf Club located at Frank Holten State Park in East St. Louis, Illinois. This small purchase procurement requires delivery of 76 Hunter Industries G-885 Series Golf Rotor sprinkler head assemblies, 9 Hunter Industries ICC2 modular irrigation controllers, and 9 metal pedestals with surge protection units to the facility at 5802 Lake Dr., Centreville Township, Illinois. All equipment must be new, suitable for intended use, and include steel products manufactured or produced in the United States in accordance with the Steel Products Procurement Act. The contractor must coordinate delivery with Site Superintendent Josh Terry and ensure completion by June 30, 2026. Award will be made to the lowest, responsive, responsible bidder with pricing inclusive of all shipping and handling charges. Vendors must submit questions regarding the scope of work in writing to nicholas.a.bearss@illinois.gov no later than three business days before the bid date, with bids due by April 13, 2026. Bid validity extends for 90 calendar days from submittal or longer if agreed to in writing. The contractor must provide a one-year warranty on all goods from the acceptance date, and payments will be made in accordance with the State Prompt Payment Act.

This procurement is subject to the Small Business Set-Aside program, requiring the awarded contractor to be registered as a small business; therefore, only small business entities are eligible to bid on this opportunity. Any vendor awarded a contract valued at $1,000 or more must pay a $15 fee to cover expenses related to the Minority Contractor Opportunity Initiative. The contract is subject to prevailing wage requirements for applicable service categories, with rates available through the Illinois Department of Labor. Awarded contractors must maintain general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, maintain books and records for three years (or five years if federal funds are used), and comply with all applicable federal, state, and local laws. No specific incumbent vendors or existing contractors are referenced in the solicitation documents. The contract value and budget range have not been explicitly stated in the available documentation, though all contractual obligations including the $15 Minority Contractor Initiative fee and shipping costs must be incorporated into the final bid price.