Frank Holten SP Irriagtion equipment SOW .docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: March 27, 2026 File # 4-26-086

PROJECT TITLE: Irrigation Equipment For Grand Marais Golf Course

PROJECT NARRATIVE:

This project is to procure materials to replace and update irrigation system components at the Grand Marais Golf Club, located at Frank Holten State Park.

SCOPE OF WORK – Provide the following items listed below. To ensure compatibility and uniformity with the existing irrigation systems, only the specific makes and models listed below will be accepted. No alternate products will be considered.

1. Sprinkler Head Assemblies - Seventy-Six (76) Total

a. Hunter Industries G-885 Series Golf Rotor (Model # G-885-E-25-P8-2)

2. Modular Irrigation Controller – Nine (9) Total

a. Hunter Industries ICC2 Controller (Model # I2CF-800-M)

3. Metal Pedestal with Surge Protection – Nine (9) Total

a. Hunter Industries Gray Metal Pedestal (Model # ICC-PED)

b. Hunter Industries Pedestal Wiring Board with Surge Protection (Model # ICC-PWB)

4. Pricing shall include all shipping and handling charges and be delivered to:

Grand Marais Golf Club 5802 Lake Dr., Centreville Township, IL 62205

Coordinate delivery with Site Superintendent Josh Terry (618.874.7920)

PROJECT SPECIFICATIONS & REQUIREMENTS:

1) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, product data for the following items:

a. Product Data for All Equipment

3) Small Business Set-Aside The contractor awarded the bid must be registered as a small business, as required by the Small Business Set-Aside program. (For complete requirements, to become registered, or certify your business in the Small Business Set-Aside Program, visit http://www.sell2.illinois.gov/sbsp/set_aside.htm. or contact the Department of Central Management Services’ small business coordinator at 1-866-455-2897.)

4) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

5) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

7) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date.

8) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

9) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

12) Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form.

14) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO nicholas.a.bearss@illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

15) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the nicholas.a.bearss@Illinois.gov email address.

Address: One Natural Way Springfield, IL 62702

Address: 4500 Pocket Road East St. Louis, IL 62205