IDNR Conservation World Portable Toilets and Hand Washing Stations

The Illinois Department of Natural Resources (IDNR) is procuring portable toilet and hand washing station rental services for Conservation World during the 2026 Illinois State Fair. The procurement requires vendors to deliver and install fifteen standard portable toilets, five handicap-accessible portable toilets, nine double hand washing stations, and one four-stall restroom trailer with air conditioning by August 12th, 2026, with all units removed beginning August 24th, 2026. Daily service must be provided from August 13th through August 23rd, 2026, occurring after the 7:30 PM closing of Conservation World, with vendors required to respond to service calls within 30 minutes and maintain on-ground presence throughout the fair. Key qualifications include the requirement that vendors complete a minimum of 51% of work in-house and possess the capability to service hand washing stations 4-5 times daily to maintain adequate water, soap, and paper towel supplies. Vendors must provide a side-by-side or small utility vehicle equipped with a portable water tank and pump for grey water removal, as full-sized moving trucks and pump trucks are prohibited within Conservation World during operating hours. Award shall be made to the compliant low bidder based on total price across all line items. The posting date was May 12, 2026, with proposals due by May 18, 2026.

The State of Illinois Standard Terms and Conditions apply to this procurement, requiring vendors to comply with the Illinois Prompt Payment Act and prevailing wage requirements as applicable. Contracts valued at $1,000 or more are subject to a $15 minority contractor initiative fee deducted from the first payment. Vendors must maintain comprehensive insurance coverage including $1,000,000 general commercial liability, $1,000,000 auto liability, and worker's compensation insurance, with the State named as additionally insured. Specific budget or award values are not disclosed in the available documentation; however, vendors should anticipate that the contract may utilize federal funding with the percentage to be disclosed in the award notice. Records retention requirements mandate that all project documentation be maintained for three years, or five years if federal funds are utilized. The contract remains contingent upon appropriation availability, allowing the State to terminate without penalty if funding becomes unavailable.