IDJJ School District Promethean Smart Boards for Various IDJJ/IDOC Locations

The Illinois Department of Juvenile Justice (IDJJ) is conducting a procurement for 30 Promethean Smart Boards ActivPanel 9, specifically requiring six 75-inch units and twenty-four 65-inch units to be delivered and installed across various IDJJ and Illinois Department of Corrections (IDOC) locations statewide. The solicitation is an Invitation for Bid (IFB) targeting technology providers capable of delivering interactive display panels with comprehensive installation and training services. Vendors must provide staff certified in equipment operation, pass security checks for facility entry, and comply with all IDJJ and IDOC facility regulations. The contract requires delivery and installation within 30 days of contract execution, with two mandatory virtual training sessions scheduled - one within 30 days of installation and a follow-up 90 days later. Bidders must submit their proposals electronically through the BidBuy procurement system by June 11, 2025, with bids remaining firm for 90 days from the opening date. The state will award the contract to the lowest priced responsive and responsible bidder, with evaluation based on meeting specified technical and operational criteria. Delivery requirements include 24-hour advance notification, delivery between 8:00 am and 2:00 pm on weekdays excluding state holidays, and adherence to strict facility access protocols.

The procurement includes provisions for small business participation, with certified small businesses able to subcontract up to 49% of the contract value to non-small businesses. The state has implemented specific requirements for minority and veteran-owned business enterprise participation, encouraging diverse vendor involvement. While no incumbent vendor is explicitly identified, the solicitation indicates potential funding through grants and general revenue sources. The total contract value will be determined and specified before execution, with firms required to include all associated fees in their initial bid price and prohibited from charging additional costs. Vendors must complete comprehensive disclosure documents, including the State of Illinois Vendor Disclosure form, which requires detailed information about business structure, ownership, potential conflicts of interest, and operational compliance. The contract term runs through December 31, 2025, with strict requirements for domestic product procurement preferences and ethical standards. Successful bidders must demonstrate financial stability, technical capability, and compliance with Illinois state procurement regulations.