IDJJ Orbis Risk Assessment

The Illinois Department of Juvenile Justice (IDJJ) is seeking a sole source procurement for Orbis Solutions to continue its risk assessment programs through a small purchase contract. The primary focus is on software licensing, maintenance, hosting, data storage, and support for YASI and Web MAYSI-2 software platforms, which are used for individualized case planning for youth in IDJJ custody. The vendor must provide seven virtual training sessions, with each session consisting of four three-hour blocks, targeting a total of 105 staff members across groups of up to fifteen participants. Key qualifications for the vendor include demonstrated experience implementing juvenile-specific risk assessment tools within state correctional facilities, specific expertise in the Illinois juvenile justice system, and the capability to customize tools and integrate software into Microsoft Dynamics CRM environments or similar relational databases. The contract has an initial term of twelve months, commencing upon final execution, with a maximum total contract term not exceeding ten years including potential renewals. The solicitation was posted on October 17, 2025, with proposals due by October 21, 2025.

The contract is not designated as a set-aside for minority-owned, women-owned, veteran-owned, or persons with disabilities-owned businesses. Subcontractors are permitted only with prior written approval, and those with annual contract values exceeding $100,000 must provide Illinois Standard Certifications. The vendor must maintain specific insurance coverages, including $1,000,000 per occurrence and $2,000,000 annual aggregate for commercial liability, $1,000,000 per occurrence for auto liability, and worker's compensation insurance as required by law. The total contract value is fixed at $98,660.00 for the initial term, with invoicing structured to charge software, maintenance, and support costs at the contract's beginning, and training costs invoiced during the months when training occurs. The contract is subject to fund availability and can be terminated by the State with thirty days' notice for convenience or immediately for cause, highlighting the potential financial and operational considerations for potential vendors.