Idemia case afis

The Texas Department of Public Safety (DPS) has issued an Invitation for Bids (IFB) solicitation number 405-25R0016524 for software and support related to the existing IDEMIA Case AFIS system. The procurement seeks to acquire software licenses and associated equipment for six laptops located across four DPS crime labs in Lubbock, Weslaco, Garland, and Austin. Bidders must provide unit pricing for IDEMIA Case AFIS software, laptops, laptop bags, and user guides for a three-year contract period, with the contract set to commence on the effective date and expire on 8/31/2028. Electronic bids are due by 5:00 PM Central Time on 08/8/2025, and must be submitted to DPS_Solicit_Response@dps.texas.gov or via the DPS Online Bid Room. The contract will be awarded based on best value under Texas Government Code 2156.007, with DPS evaluating bidders' past performance through the Vendor Performance Tracking System and potentially conducting reference checks with other governmental entities. Bidders may be disqualified for unsatisfactory vendor performance scores, being under a Corrective Action Plan, or having cancelled purchase orders.

The solicitation does not explicitly mention specific set-aside designations or restrictions on responding organizations. The procurement appears open to qualified vendors capable of providing the specified IDEMIA Case AFIS software and supporting equipment. While no incumbent vendor is directly identified, the solicitation indicates this is a continuation of existing software support for crime lab operations. DPS emphasizes that no minimum compensation is guaranteed, and payments will only be made after the Contract Monitor approves the commodities or services. The competitive bidding process requires comprehensive documentation, including a completed W-9 form, Direct Deposit Authorization, Texas Identification Number Application, and a detailed Information and Certifications Form. Vendors must provide extensive compliance certifications, including verifications of non-discrimination, cybersecurity readiness, and adherence to state and federal regulatory requirements. Although a specific budget range is not explicitly stated, the solicitation suggests a multi-year contract with potential for additional six-month extensions based on DPS's discretion.