Ice Maker Cleaning & Sanitation Service

The Pinellas County School District is soliciting sealed electronic bids through a Request for Quotation (RFQ #26-JG-006) for ice maker cleaning and sanitation services to be submitted via the District's OpenGov Procurement Portal by 3:00 p.m. on April 30, 2026. The procurement seeks a qualified vendor to provide routine cleaning, sanitation, and water filter replacement services at approximately 121 school locations districtwide, with services scheduled annually at each location plus additional as-needed service beyond the annual requirement. The vendor must demonstrate expertise in servicing multiple ice maker brands, including Manitowoc Brands and Ice-O-Matic equipment, and is required to use food-safe and nickel-safe cleaning and sanitizing solutions in strict compliance with federal labeling requirements. Key deliverables include installation of PCSB-supplied water filters at no additional charge, submission of detailed work schedules with minimum 48-hour advance notice, and comprehensive documentation consisting of before-and-after photographs of equipment components, dated filter installations, and detailed invoices signed by kitchen managers. Required qualifications include a valid business license, documented evidence of five years in the ice maker sanitation business, four customer references for similar work, blank work order and invoice forms, and warranty information. Award will be made to the lowest responsive and responsible bidder on an all-or-none basis, requiring vendors to bid on all 121 locations or face rejection as non-responsive. The District will evaluate bids between April 30 and May 15, 2026, with notice of intent to award posted on June 2, 2026, School Board approval estimated for June 9, 2026, and contract commencement on June 10, 2026, concluding June 9, 2027.

The procurement contains no specific set-aside designations or restrictions limiting organizational types; however, all vendors must comply with mandatory certifications and affidavits including prohibition against coercion for labor, public entity crimes sworn statements, drug-free workplace certification, debarment certification, lobbying certification, E-Verify compliance documentation, and non-collusion statements. Contractors awarded the contract must obtain comprehensive insurance coverage within ten working days of award, including General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, Automotive Liability Insurance with a combined single limit of $300,000, and Workers' Compensation Insurance at statutory limits with specified Employer's Liability coverage, with the School Board listed as an Additional Insured and Certificate Holder on all policies. The estimated contract value is approximately $45,000 for the initial contract period, excluding renewal options, though actual purchases may vary based on service demands. The District has a renewal option for four additional one-year periods by mutual consent and reserves the right to unilaterally extend the contract for up to three additional thirty-day periods at the same terms and conditions, with price escalation permitted at each renewal period provided written notice is given at least 60 days prior to contract expiration and escalation does not exceed the previous year's Consumer Price Index for All Urban Consumers (CPI-U). No incumbent vendors or existing contractors are identified in the procurement documents provided.