ICE machines, purchase and delivery of

The Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for the purchase and delivery of ice machines on a term contract basis. This procurement seeks eight units of KOOLAIRE by Manitowoc KD-0500A ice machines (or equal alternatives) and eight units of KOOLAIRE by Manitowoc K570 bins (or equal alternatives) for an estimated 12-month period on an as-needed basis. The ice machines must be air-cooled, capable of producing up to 388 pounds of ice per day at 90 degrees Fahrenheit, filter-free, weigh no more than 156 pounds, and operate on 115V/60HZ/20amp power. The vendor is responsible for delivery within ten calendar days of receiving a delivery order, while the County assumes installation responsibilities. Bidders were required to submit responses by March 18, 2016, at 4:00 p.m. Palm Beach County time via fax or email. Award was to be made to the lowest, responsive, responsible bidder on an all-or-none basis, with pricing required to be firm and fixed, including all freight, shipping, and handling fees. The successful bidder would receive an initial 12-month contract with options to renew for four additional 12-month periods upon mutual written agreement and subject to Board appropriation of funds.

The County applied a 5% local preference to vendors with a permanent place of business in Palm Beach County or the Glades, contingent upon submission of a valid Business Tax Receipt and completed Certification of Business Location form. All vendors were required to submit a non-discrimination policy compliant with Palm Beach County Resolution R-2014-1421 or affirm compliance with the County's policy, and comply with the Criminal History Records Check Ordinance and Florida Public Entity Crime Statute. Vendors were also required to provide factory or manufacturer warranty coverage against defects in materials and workmanship, effective from the delivery and acceptance date, with the F.O.B. point being destination and the vendor retaining title and assuming all transportation responsibility, liability, and risk in transit. Payment terms followed the Florida Prompt Payment Act, with invoicing directed to the Palm Beach County Finance Department. No incumbent vendors or budget range information was specified in the solicitation documents.