Ice Machine Repair Parts Qualified Vendor List (QVL)

The Missouri Department of Corrections is establishing a Qualified Vendor List for ice machine repair parts through IFB DOC 0000000066SL, with bids due September 17, 2026 at 2:00 p.m. Central Time via MissouriBUYS. The Department intends to award contracts to multiple vendors and does not guarantee specific purchase quantities.

The scope covers genuine OEM replacement parts for ice machines from five brands: Scotsman, Manitowoc, Hoshizaki, Cornelius, and Ice-O-Matic. Vendors must submit a firm, fixed percentage discount off MSRP in current price list or catalog format (hard copy, electronic, or web-based). Pricing includes packing, handling, shipping, and freight charges FOB Destination, Freight Prepaid and Allowed, with delivery required within twenty-one business days of purchase order receipt.

The contract term runs from award through one year, with options for two additional one-year renewal periods if both parties elect to renew. Invoices are due upon delivery, with payment within forty-five days of receipt.

The Department evaluates bids on lowest and best pricing, incorporating Domestic Products Procurement Act (Buy American) preferences that offer a ten percent price adjustment. Bonus points are available for Organization for the Blind/Sheltered Workshop participation (five to fifteen points) and Missouri Service-Disabled Veteran Business Enterprise certification (three points). The Department reserves the right to reject vendors for unsatisfactory performance history or inability to meet specifications, and may cancel contracts for consistent failure to respond to quote requests or deliver at quoted prices. Craig Lee is the Buyer of Record.