ICE district 4

The Commonwealth of Kentucky Transportation Cabinet (KYTC) issued Request for Bid (RFB) 605 2100000571 on April 14, 2021, on behalf of the Department of Highways to procure bagged ice and freezer rental services for KYTC District 4. The procurement seeks a single vendor to supply 7-pound bagged ice delivered to twelve designated maintenance facilities across multiple Kentucky counties and to provide monthly freezer rental services for ice storage at each location. Vendors must submit bids for both line items to be considered for award, with pricing required on a per-bag basis for ice and as a monthly rate per unit for freezer rental. The bid must include a specific delivery timeframe guarantee in calendar days following receipt of a delivery order, as vague terms such as "as required" or "as soon as possible" may render the bid non-responsive. Bids were due electronically through the Kentucky Vendor Self Service e-Procurement system by April 28, 2021, at 1:30 PM Eastern Time, with written questions required by April 20, 2021, at 4:00 PM and Commonwealth responses posted by April 21, 2021. Evaluation criteria consist of price (95 points) and delivery time (5 points) on a best value basis, with the lowest-priced bidder receiving maximum points and others scored proportionally, and a tentative award date of May 7, 2021. The initial contract period is one year with options to extend for four additional one-year periods with mutual written approval.

The Commonwealth reserves the right to apply reciprocal preferences for Kentucky resident bidders and qualified bidders, including a 20% preference for the Department of Corrections Division of Prison Industries and a 15% preference for Kentucky Industries for the Blind and qualified nonprofit agencies serving individuals with severe disabilities. All bidders must complete a notarized Annual Affidavit certifying compliance with Kentucky campaign finance laws, proper registration with the Kentucky Department of Revenue for sales and use tax collection, and non-delinquency on state taxes and fees, among other compliance requirements. Vendors are responsible for all freight charges on an F.O.B. Destination Freight Prepaid and Allowed basis, with late deliveries subject to a 1% daily deduction from invoices. Price increases are prohibited during the first twelve months of the contract and thereafter limited to one increase supported by documented industry-wide justification. All bids must remain valid for a minimum of ninety calendar days after the bid closing date. No specific budget amount, incumbent vendor information, or funding source is disclosed in the solicitation documents.