Ice Delivery

The City of Raleigh, located in Wake County, North Carolina, is seeking a vendor for an ice delivery contract through Invitation to Bid (ITB) number 274-2025-17-DN. The procurement requires a supplier to provide and deliver bagged ice in 7lb and 10lb quantities to multiple city facilities, with specific delivery requirements including weekly Wednesday deliveries at some locations and on-call delivery within two business days at others. The contract mandates the supplier provide and maintain twelve ice boxes across various facilities including locations on Terminal Drive, Lake Woodard Drive, and in Garner, Wake Forest, and Wendell. Bids are due by 2:00 PM EDT on March 21, 2025, with an anticipated award in late March 2025. The initial contract term is one year, with potential renewals for up to four additional 12-month periods, contingent upon performance and annual city council appropriation. Pricing must include all transport, freight, and fuel surcharges, with FOB Raleigh pricing for both ice bag sizes. The supplier must also designate a single point of contact and provide customer support during standard business hours (8:30 AM - 5:15 PM EST, Monday-Friday).

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned in the documentation, the contract includes provisions for potential price adjustments after the initial 12-month period, subject to city approval. The procurement appears open to qualified vendors capable of meeting the comprehensive ice delivery and storage requirements. The bid does not specify a precise budget range, but the scope involves consistent ice delivery to twelve city facilities, suggesting a moderate-value contract. No incumbent vendor information is provided in the available documentation. The successful bidder will be expected to integrate with existing city infrastructure, maintaining ice boxes at specified locations and providing reliable, timely delivery services. The contract's flexibility, with potential four-year extension options, indicates the city's interest in establishing a long-term, dependable ice supply relationship with a responsive vendor.