Hydrants

The City of Madison Finance Department Purchasing Services, on behalf of the Madison Water Utility, issued a Request for Quotation (RFQ 5519-0-2026-BG) for the procurement of hydrants, released on March 3, 2026, with quotations due by 2:00 PM CST on March 17, 2026. The procurement seeks hydrants conforming to specific technical specifications, including AFC Waterous Pacer WB-67 models or equivalents featuring breakaway design, 5-inch valve openings, one-piece barrel construction, center line nozzles positioned at minimum 17 inches above ground level, dual 2-inch side nozzles, one 4-inch pumper nozzle, and 6-inch mechanical joint bottom connections. The City estimates an annual need of 35 to 100 hydrants with a minimum order of 35 units, with delivery required F.O.B. to the Madison Water Utility at 110 S. Paterson Street, Madison, Wisconsin 53703, subject to 24-hour advance notice requirements. Bidders must submit delivered pricing inclusive of all shipping charges on an F.O.B. Madison basis, specifying unit pricing, volume discounts, and extended pricing for each line item, while indicating whether prices remain firm for one year from the bid date or specifying alternative terms. The City will award to the responsive and responsible bidder whose bid is most advantageous, evaluating submissions based on cost, quality, compatibility, warranty, delivery, past performance, and service reputation, with quotations to be submitted via email to bids@cityofmadison.com and conforming to City of Madison Standard Terms and Conditions.

A local vendor preference policy is available for registered suppliers, with preference granted exclusively to vendors registered as of the bid's due date of March 17, 2026. No incumbent vendors or current contractors are identified in the procurement documents, and no specific disadvantaged enterprise set-asides or restrictions on responding organizations are noted. The procurement does not specify an explicit budget range or award value; however, the estimated annual need of 35 to 100 hydrants with a minimum order of 35 units provides a framework for potential spending levels depending on the unit pricing submitted and ultimate order quantities. Payment will not be due until complete shipment receipt, and the City reserves discretionary award authority based on its evaluation criteria rather than lowest-price-only selection.