5519 Bid Summary.xlsx

This is a bid summary spreadsheet documenting the procurement evaluation for Request for Quotation (RFQ) 5519-0-2026-BG issued by the City of Madison Finance Department Purchasing Services on behalf of the Madison Water Utility. The procurement sought hydrants conforming to AFC Waterous Pacer WB-67 specifications or equivalents, with a minimum order of 35 units and an estimated annual need of 35 to 100 hydrants. The RFQ requested quotes for five line items: five 6-inch extension kits, five 12-inch extension kits, 25 traffic repair kits, 12 6-foot hydrants, and 12 6-foot-6-inch hydrants. Quotations were due by 2:00 PM CST on March 17, 2026. The City awarded the contract to Core & Main Ferguson First Waterworks based on responsive and responsible bid evaluation criteria including cost, quality, compatibility, warranty, delivery, past performance, and service reputation.

The bid summary presents pricing from three vendors across three columns with manufacturer unit prices, volume discounts, and extended prices for each line item. Core & Main Ferguson's total bid was $121,542.26, compared to competing bids of $122,750.54 and $121,615.74. All bidders offered firm pricing for one year from the bid date and quoted 30-day delivery periods, with one vendor offering expedited 14-21 day delivery. Payment terms varied, with Core & Main offering Net 60 terms, while competitors offered Net 30 and Net 30 with 1 percent early payment discount. All bidders were identified as non-local vendors. No incumbent vendors or specific disadvantaged enterprise set-asides were noted, and payment would not be due until complete shipment receipt.