Hydorlite plus echosounder kit, purchase of

Palm Beach County, Florida is issuing a Request for Quotation (RFQ) for the purchase of a Seafloor Systems, Inc. HydroLite Plus Echosounder Kit, a specialized equipment package designed for hydrographic survey work in ponds, rivers, lakes, and similar water bodies. The procured kit is a portable, integrated survey solution featuring wireless data transfer capabilities and includes a transom mount, boat mount, pole, and shipping case as standard deliverables. Vendors must submit sealed quotes by February 7, 2023, at 4:00 p.m. Palm Beach County local time to the Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415, with faxed or emailed responses accepted. The contract will be awarded on an all-or-none, total offer basis to the lowest responsive and responsible quoter, with delivery required within a specified number of days following purchase order receipt. Pricing must be submitted as a single, fixed unit price encompassing all shipping, freight, surcharges, labor, equipment, materials, tools, and delivery costs, with prices remaining firm for 90 days from the opening date and through the initial contract term and any renewals. Vendors must be authorized dealers or distributors of the manufacturer and registered in the county's Vendor Self Service system, with the F.O.B. point at destination and the vendor retaining title and transportation risk throughout delivery.

The solicitation includes provisions encouraging Small/Minority/Women-Owned Business Enterprise (S/M/WBE) participation, and evaluation criteria incorporate local preference for Palm Beach County-based businesses as well as drug-free workplace certification preferences in the event of identical tie quotes. Palm Beach County is exempt from federal and state taxes; however, vendors remain liable for sales tax obligations to their suppliers. Payment will be rendered only after goods have been received, accepted, and properly invoiced with the purchase order number clearly referenced on all invoices. The contract includes factory warranty coverage on all items against defects in materials and workmanship, effective upon delivery and acceptance. While no specific budget range or award value is explicitly stated in the solicitation documents, the contract represents a direct equipment purchase with fixed pricing determined through competitive quotation, and no incumbent vendor or existing infrastructure integration requirements are noted.