HWY-ORL-2026. 01 vegetation mgmt. And general railway maint. Row

The State of Hawaii is requesting proposals for vegetation management and general railway maintenance of a 40-foot-wide railroad right-of-way extending from Lualualei Naval Road to Fort Weaver Road in Honouliuli, Ewa, Oahu, Honolulu County, under Project HWY-ORL-2026.01, with proposals due July 27, 2026.

The scope comprises six line items structured on a 12-month contract period: a Landscape Maintenance Plan (lump sum), Landscape Maintenance Work (monthly rate), a Railroad Maintenance/Repair Plan (lump sum), Railroad Maintenance Work (monthly rate), Railroad Repair Work (monthly rate), and Operation of Train/Museum Services (monthly rate). Bidders must develop pricing for all service categories across the full 12-month performance window.

The contract is subject to Hawaii's standard General Conditions (AG-008 103D), which govern independent contractor status, personnel and licensing responsibilities, termination and suspension rights, change order procedures with 10-day contractor response requirements, and price adjustment methodologies determined by agreement, unit prices, or cost-plus-profit formulas. Contractors must obtain tax clearance certificates from the Hawaii Department of Taxation and the Internal Revenue Service prior to contract commencement. Indemnification of the State, compliance with federal, state, and county law, and audit rights for contracts exceeding $100,000 apply. Records must be retained for three years, and security breach notification obligations under Hawaii Revised Statutes Chapter 487N are mandatory.

The project solicitation includes detailed specifications and a pricing proposal form (Attachment B) with blank fields for unit prices and extended amounts across all six line items.