Addendum No. 1-FINAL ADDENDUM NO 1 HWY ORL 2026.01.pdf

This is Addendum No. 1 issued by the State of Hawaii Department of Transportation (HDOT) for the vegetation management and general railway maintenance project located on a 40-foot-wide railroad right-of-way extending from Lualualei Naval Road to Fort Weaver Road in Honouliuli, Ewa, Oahu, Hawaii, under Project No. HWY-ORL-2026.01. The addendum includes pre-proposal conference minutes dated June 29, 2026, indicating that no interested offerors attended the virtual conference. The solicitation was released on June 15, 2026, with a question submittal deadline of July 7, 2026 at 2:00 PM Hawaii Standard Time and a proposal due date of July 27, 2026 at 2:00 PM HST. The contract encompasses six line items across a 12-month performance period: a Landscape Maintenance Plan (lump sum), Landscape Maintenance Work (monthly rate), a Railroad Maintenance/Repair Plan (lump sum), Railroad Maintenance Work (monthly rate), Railroad Repair Work (monthly rate), and Operation of Train/Museum Services (monthly rate).

Bidders must submit pricing on all service categories for the full 12-month contract window using the provided pricing proposal form (Attachment B). The contract is governed by Hawaii's standard General Conditions (AG-008 103D) and requires contractors to obtain tax clearance certificates from both the Hawaii Department of Taxation and the Internal Revenue Service prior to contract commencement. Contractors must comply with indemnification requirements, federal, state, and county laws, and security breach notification obligations under Hawaii Revised Statutes Chapter 487N. Audit rights apply to contracts exceeding $100,000, with records retention requirements of three years and change order procedures allowing 10-day contractor response times.