HVC Parts & Supplies

The Texas Health and Human Services Commission (HHSC) and the Department of State Health Services (DSHS) are soliciting competitive bids for a blanket order contract for HVAC Parts and Supplies, specifically for the Rio Grande State Center located in Harlingen, Cameron County. The Invitation for Bid (IFB No. HHS0016506) seeks a vendor to provide refrigeration and maintenance supplies, including items such as refrigeration capacitors, chemical flush kits, odor neutralizers, air fresheners, brazing alloys, refrigerant cylinders, and related accessories. The contract will run from September 1, 2025, to August 31, 2026, with a potential one-year extension option. The response deadline is August 1, 2025, at 10:30 AM Central Time, with questions and clarifications due by July 24, 2025. Evaluation will use the Best Value Standard, considering both price and the bidder's ability to meet all requirements. Bidders must submit a comprehensive response using the provided Pricing Sheet (Exhibit C), with firm, fixed prices for the contract duration, potentially subject to adjustments based on the Consumer Price Index (CPI) or federal minimum wage changes.

The procurement includes several set-aside and compliance requirements that may impact potential respondents. Bidders must complete and submit mandatory documents, including the HHS Solicitation Affirmations and Contract Affirmations, which outline various legal and ethical compliance standards. The solicitation includes preferences for Texas-based businesses, veterans, and businesses owned by historically underrepresented groups. Contractors must comply with specific state regulations, including prohibitions on boycotts, restrictions on certain messaging, and requirements for cybersecurity training and e-verify compliance. The estimated annual contract value is approximately $50,000, with the ability to increase or decrease quantities based on program needs. HHSC reserves the right to make single or multiple awards to achieve the best value for the state, and vendor performance will be a critical evaluation factor, potentially including assessments from vendor performance tracking systems. Shipping will be to the Rio Grande State Center in Harlingen, Texas, with a standard delivery expectation of 14 days after order receipt.