HVAC Water Treatment Chemicals and Services

The School District of Greenville County, South Carolina, is soliciting proposals for HVAC water treatment chemicals and services across its hydronic heating, heat pump, chilled water, and condenser water systems, with proposals due November 17, 2026 at 10:00 a.m. Questions are due November 2, 2026 at 10:00 a.m. No pre-bid conference is scheduled. No set-aside or preference program is stated.

The work covers chemical treatment, routine inspections, laboratory analysis, and maintenance for 27 open loop systems and 81 closed loop systems across more than 100 schools and facilities serving approximately 78,000 students. Nine locations carry corrosion coupon monitoring. The contractor must be a direct employer of its field technicians, and subcontractors are prohibited. The contractor must have a minimum of five years of commercial or institutional HVAC water treatment experience. Required service levels include minimum bi-weekly visits to all open loop systems, minimum twice-yearly visits to all closed loop systems, and bi-weekly reporting of work schedules, service reports, and corrective actions. Legionella testing is required at least twice yearly on open systems, with remediation performed at no additional cost where positive results are not attributable to District operational failures.

Insurance requirements include workers' compensation, comprehensive automobile liability, commercial general liability of $1,000,000 per occurrence, $1,000,000 commercial excess coverage, and $1,000,000 equipment and pollution liability. Before work begins, the contractor must provide a Certificate of Insurance, a master Safety Data Sheets binder, and standardized site visit logs. Pricing must use the District-provided Pricing Form and include six percent South Carolina sales tax.

The contract begins January 11, 2027, following issuance of the purchase order and Notice to Proceed. The initial award period is one year, with options to extend annually for up to five years total, contingent upon mutual agreement between the District and the successful proposer.