HVAC Valves and Accessories

The County of Orange, New York is seeking a qualified vendor to provide HVAC valves and related accessories through a Request for Bid (RFB-OC045-25) for various county locations on an as-needed basis. The procurement specifically targets HVAC valves from manufacturers Bray/McCannalok and Milliken, with bidders required to provide percentage discounts off manufacturer list prices for these products. The initial contract term is one year, with the county reserving the right to extend the award for up to two additional one-year periods under the same terms and conditions. Delivery will be to the Department of Public Works in Goshen, NY, with emergency requirements mandating satisfaction within 24 hours. Bidders must provide a fixed markup or discount percentage for additional items not listed on the bid form, and the award will be made to the responsive and responsible bidder offering the highest discount off manufacturer list prices. The bid documents will be available starting March 5, 2025, with submissions accepted until March 18, 2025, at 3:30 p.m.

The county encourages submissions from Minority- and Women-Owned Business Enterprises (MWBE) and Disadvantaged Business Enterprises (DBE), providing opportunities for diverse business participation. No performance bonds are required for this contract, but bidders must comply with various certifications including Non-Collusion, Iran Divestment Act, and disclosure of prior non-responsibility determinations. Potential vendors must complete a comprehensive supplier packet, including an ACH authorization form for electronic payments, and provide detailed banking and tax information to be considered for the contract. While specific budget ranges are not explicitly stated, the procurement appears to be structured to allow for multiple awards, suggesting flexibility in vendor selection and potential contract value. The contract's scope indicates a significant ongoing need for HVAC valves and accessories across various county facilities, with the potential for substantial procurement over the initial one-year term and possible two-year extension.