HVAC System Efficiency Upgrades – 12 Building at Stiles Unit

The Texas Department of Criminal Justice (TDCJ) is soliciting proposals for an HVAC System Efficiency Upgrade project at the Mark W. Stiles Unit in Beaumont, Texas. The procurement, identified as RFP #696-FD-24-P037, involves comprehensive replacement and upgrade of air handling units in Building 12, which comprises six pods (A-F). Specific deliverables include replacing six existing gas-fired, chilled water-cooled indoor air handling units, removing and replacing chilled water control valves and controls, repairing ductwork, and performing air balance testing. Contractors must replace air handlers with new custom-built units, complete electrical upgrades including new panelboards, and ensure minimal disruption to facility operations during construction. A mandatory pre-proposal site visit is scheduled for January 8, 2025, at 10:30 a.m., with final proposals due January 29, 2025, at 3:00 p.m. CST at the Contracts and Procurement office in Huntsville. The contract performance period is 300 days from Notice to Proceed, with mobilization required within 30 days and work commencement within 45 days of award. Contractors must demonstrate technical expertise in HVAC systems, facility renovation in correctional environments, and ability to work under strict security protocols.

The procurement includes a significant Historically Underutilized Business (HUB) participation goal of 21.1% for building construction contracts, requiring contractors to submit a comprehensive HUB Subcontracting Plan detailing good faith efforts to include minority and disadvantaged businesses. Respondents must provide a 5% proposal deposit and will be required to submit performance and payment bonds covering 100% of the contract amount within 14 days of award. The estimated project budget is $3,745,000, with liquidated damages of $470 per day assessed for project delays. Contractors must maintain comprehensive insurance coverage and adhere to prevailing wage rates for Hardin, Jefferson, and Orange counties, which range from $7.41 to $41.14 per hour depending on trade classification. Strict security measures will be enforced, including mandatory background checks for all contract construction workers, restrictions on electronic devices, and specific standards of conduct within the correctional facility. Hard copies of project drawings are available for purchase at $60.00 from Stanley Consultants, Inc. in Austin, Texas. Contractors must also comply with specific TDCJ security protocols, including tool control procedures and limitations on contractor-inmate interactions.