HVAC Supplies

The Cobb County School District (CCSD) Procurement Services Department is issuing Invitation for Bid (IFB) B26096 to procure HVAC supplies for direct delivery to the CCSD Maintenance Department at 560 Glover Street, Marietta, Georgia 30060. The procurement encompasses five product groups: capacitors and relays (22 line items ranging from 5 MFD to 45 MFD at 440 volts), thermostats (one universal 7-day programmable thermostat model), chemicals (four A/C treatment and coil cleaning products), supplies (16 items including duct tape, foam insulation, transformers, contactors, and filter dryers), and filters (three water filters for ice machines). Estimated quantities range from 6 to 50 units across all line items, with specific manufacturer and model numbers designated for certain items and alternates permitted for others. Vendors must provide unit pricing and total costs for all items, with all delivery and shipping charges included in pricing; no additional charges are permitted. The solicitation deadline for written questions is February 23, 2026 at 3:00 PM Eastern Time, with responses posted by February 25, 2026. Bid submissions are due March 2, 2026 at 3:00 PM Eastern Time through the CCSD Euna Procurement Portal, with public opening at the CCSD Procurement Services Department in Kennesaw, Georgia. Award is anticipated in March 2026, with evaluation criteria including price, availability, lead time, past vendor experience, references, compliance with specifications, and prompt payment discounts.

The contract award may be made to multiple vendors on an as-needed basis with no guaranteed purchase quantities, and the contract term is one year with prices remaining firm from the award date; CCSD reserves the option to renew or not renew at its sole discretion. Vendors must comply with the Georgia Security and Immigration Compliance Act, the Byrd Anti-Lobbying Amendment, and debarment and suspension certifications, and must register with E-Verify for federal work authorization verification unless specifically exempted. Within five business days of award, vendors must provide proof of insurance meeting minimum limits including $1 million Commercial General Liability, $1 million Commercial Auto Liability, $2 million Umbrella Coverage, and Statutory Workers' Compensation with $100,000 Employer's Liability, with CCSD named as an additional insured. The solicitation encourages vendors to extend pricing, terms, and conditions to other Metro-Atlanta area entities and Cobb County government agencies, and preference may be given to Georgia-made goods. No specific budget range or award value is disclosed in the solicitation documents. There are no identified incumbent vendors, set-asides for disadvantaged enterprises, or specific technology integration requirements noted.