HVAC Supplies

The Cobb County School District (CCSD) in Georgia is soliciting competitive sealed bids for HVAC supplies through Invitation for Bid (IFB) B26076, with delivery required to the CCSD Maintenance Department at 560 Glover Street, Marietta, Georgia 30060. The procurement encompasses five distinct product groups totaling approximately 62 line items: Group 1 includes 22 capacitors and relays ranging from 5 to 45 MFD at 440 volts with estimated quantities between 10 and 50 units; Group 2 specifies 50 WHITE ROGERS Universal 7-Day Program thermostats; Group 3 covers four chemical products (A/C treatment, coil cleaner, ice machine cleaner, and sanitizing concentrate) with quantities between 6 and 20 units; Group 4 contains 16 supply items including duct tape, insulation materials, transformers, contactors, filter dryers, brazing rod, grease, and penetrating oil with quantities between 10 and 45 units; and Group 5 includes three water filter items for ice machines with quantities between 15 and 20 units. All bids must specify manufacturer and model numbers for each item, and vendors may propose alternates only if they document manufacturer discontinuation or model changes. The bid deadline is February 12, 2026 at 3:00 PM Eastern Time through the CCSD Euna Procurement Portal, with written questions due by February 4, 2026 at 3:00 PM and responses posted by February 6, 2026. Awards are anticipated in February or March 2026, with pricing remaining firm for one year from the award date. Key requirements include vendor submission of technical specification sheets, product literature, company background, delivery and warehousing capabilities, references, and contact information for service representatives and purchase order management. Evaluation criteria include pricing, prompt payment discounts, and vendor qualifications. Insurance requirements mandate Commercial General Liability of at least $1 million, Commercial Auto Liability of at least $1 million, Umbrella Coverage of at least $2 million, Statutory Workers' Compensation, and Employer's Liability of at least $100,000, with vendors required to maintain current business licenses and professional registrations throughout the contract term.

The solicitation does not indicate set-aside designations or restrictions limiting responses to specific business classifications or disadvantaged enterprise categories. Vendors must comply with the Georgia Security and Immigration Compliance Act by submitting appropriate E-Verify affidavits or exceptions, and contractors bidding $100,000 or more must submit Byrd Anti-Lobbying Amendment certifications and debarment/suspension certifications. CCSD reserves the right to award to multiple vendors, with all purchases and services on an as-needed basis and no quantities or vendor purchases guaranteed. Pricing submissions must include all delivery and installation charges with no additional costs to be paid by CCSD, and responses containing minimum order amounts will not be accepted unless specifically called for in the solicitation. The contract includes a price escalation or de-escalation clause using the Producer Price Index (PCU333415 for air-conditioning, refrigeration, and forced air heating) as the benchmark, with payment terms set at Net 30 days unless early payment discounts are submitted and accepted. CCSD extends an option for qualified vendors to provide the same pricing, terms, and conditions to other Metro-Atlanta area school districts and surrounding counties, cities, and government agencies in Fulton, DeKalb, Paulding, Douglas, Bartow, Clayton, Cherokee, Gwinnett, and Forsyth counties. No specific budget range or award value has been disclosed in the available solicitation documents.