HVAC Services for Repairs and Maintenance

The Illinois Department of Corrections at Menard Correctional Center is requesting quotes for HVAC repair and maintenance services, with bids due July 28, 2026 at 10:00 a.m. under RFQ FY27 B53248. No set-asides or preferences apply.

The scope covers preventative maintenance, repairs, and emergency services on over 125 HVAC and refrigeration systems, including walk-in coolers, walk-in freezers, doors, and ice machines in the Dietary, Cold Storage, and Icehouse areas. Repairs must be performed by skilled journeyman tradespeople using original equipment manufacturer parts or approved substitutes, in accordance with applicable building codes and safety regulations. The vendor must provide after-hours emergency contact information, maintain a four-hour emergency response time, and perform call-back service at no additional cost. When repairs are not feasible, the vendor must advise the facility in writing. Pricing is structured as hourly rates for labor, with material costs billed at no more than 5% over the vendor's invoiced cost; vendors must budget $8,000 in materials at cost for the contract term.

The initial contract term is one year, with a maximum total term not to exceed ten years including renewals and extensions. The State will award to the responsive and responsible vendor submitting the lowest price and is not obligated to award. Bids remain firm for 120 days from opening.

The vendor must carry general commercial liability insurance of $1 million per occurrence with $2 million annual aggregate, auto liability insurance of $1 million per occurrence, and workers' compensation insurance as required by law, with the State named as additionally insured. All vendor and employee personnel must undergo criminal background checks and may be subject to drug testing prior to and during performance. The contract is subject to prevailing wage requirements under the Illinois Prevailing Wage Act (820 ILCS 130). Vendors must submit the Standard Illinois Certifications form (Version 26.2) with their bid.