HVAC Service Contract

Job Service North Dakota is seeking a comprehensive HVAC service contract for eight workforce centers located across the state, including facilities in Williston, Minot, Bismarck, Dickinson, Fargo, Wahpeton, Grand Forks, and Devils Lake. The procurement is structured as an Invitation for Bid (IFB) with Bid Number HVAC 380-1006-7-25, targeting a two-year contract period from July 1, 2025, through June 30, 2027, with potential 24-month renewal options. The successful contractor must provide professional HVAC maintenance and repair services, including four annual preventive maintenance visits per building, which will involve filter changes, equipment lubrication, and seasonal system start-ups. Key requirements include maintaining 24/7/365 emergency service with a one-hour response time for emergencies and a two-hour response time during normal business hours. Bidders must demonstrate capabilities by attending a mandatory site inspection of all locations by May 13, 2025, at 4:00 PM CST, and must document equipment and sign in at each office. The bid response deadline is May 23, 2025, at 2:00 PM CST, with a public bid opening at the same time and location. Evaluation will be conducted on a total monthly cost basis across all eight locations, with the State reserving the right to reject any or all bids and award to the lowest responsive bidder meeting all specifications.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contractor must have at least four full-time licensed HVAC technicians within 100 miles of each location, which may limit potential bidders based on technical and geographical requirements. While specific budget ranges are not detailed, the contract includes provisions for pricing that encompasses monthly service costs and additional hourly and mileage rates for services. The comprehensive nature of the contract suggests a significant annual investment in maintaining HVAC systems across multiple state workforce centers. Potential bidders should be prepared to provide proof of licensing, technical expertise, and the capability to service multiple locations simultaneously. The procurement appears to be structured to ensure consistent, high-quality HVAC maintenance across Job Service North Dakota's network of workforce centers, with a focus on reliability, responsiveness, and cost-effectiveness.