HVAC Replacement-New Holland

The Gainesville City School System Board of Education is soliciting proposals for HVAC replacement services at New Holland Leadership Academy located at 170 Barn Street, Gainesville, Georgia 30501. This Request for Proposals (RFP), posted February 23, 2026, requires the replacement of all existing water source heat pumps with Daikin units, replacement of valve and hose kits, reworking of existing drains, replacement of four pumps in the mechanical room, installation of ALC Controls for lights and pump room systems, and removal and repair of ceiling grid and tiles. Key qualifications require all proposers to be E-Verified and provide a contractor's affidavit with their proposal. Evaluation criteria are weighted as follows: capability to deliver services efficiently and timely (30%), contract amount (45%), and at least three references for similar work (25%). A mandatory pre-bid meeting and facility walk-through is scheduled for March 11, 2026 at 10:00 a.m. Questions must be submitted via email to david.presnell@gcssk12.net by March 18, 2026. Proposals are due March 23, 2026 at 1:00 p.m., submitted in sealed packages containing one original and four copies via U.S. Mail, courier service, or hand delivery to the Gainesville City School System Satellite Office at 715 Woods Mill Road, Gainesville, Georgia 30501, with opening scheduled for March 25, 2026 in closed session and Board approval anticipated April 20, 2026. Work must be performed during June and July 2026.

The successful contractor must maintain Workers Compensation insurance with statutory state coverage, Employers Liability coverage of $1,000,000 per accident, Comprehensive General Liability with $2,000,000 general aggregate and $1,000,000 per occurrence, Comprehensive Automobile Liability with $1,000,000 combined single limits, and Umbrella Excess Liability with $1,000,000 per occurrence. A statutorily required bid bond and 100% Payment & Performance Bond are mandatory pursuant to O.C.G.A. 36-91-50 et seq. The RFP does not identify specific set-aside designations for disadvantaged enterprises, incumbent vendors, or existing infrastructure requiring integration. Payment will be made upon completion and inspection of contract deliverables. No specific budget range or award value is disclosed in the procurement documents. The contract is contingent upon the Gainesville City School System Board of Education having sufficient local funding available at the time of contract execution, and the Board reserves the right to reject any and all proposals and waive technicalities.