HVAC Replacement D10

The West Virginia Department of Transportation Procurement Division is soliciting quotes on behalf of Division of Highways District Ten for HVAC replacement and installation in two buildings under ARFQ 0803 DOT2700000038, with a mandatory pre-bid meeting on November 5, 2026 at 10:00 a.m. ET. Bidders who do not attend the pre-bid are disqualified. Bidders must hold a valid West Virginia Contractor's License, and all employees must hold an HVAC Technician Card.

The scope covers installing HVAC systems with heat pumps in the Archive Building and the Multi-Purpose Building at 270 Hardwood Lane, Princeton, West Virginia, with one line item per building (Commodity Code 40100000). Vendors must demonstrate at least ten successfully completed projects involving similar HVAC work, with documentation due on request before award. Commercial General Liability and Automobile Liability insurance of $1.0 million per occurrence must be maintained through the contract term. The contract is subject to West Virginia domestic steel, aluminum, and glass provisions and Davis-Bacon wage rates.

The contract is a one-time purchase running from issuance of the Award Document until all goods are delivered, not to extend beyond one fiscal year. Award goes to the lowest qualified responsible bidder meeting all required specifications. The apparent successful vendor must be registered with the West Virginia Purchasing Division and compliant with Secretary of State, Tax Department, Workers' Compensation, and Unemployment Insurance requirements before award.

Technical questions are due November 12, 2026 at 10:00 a.m. ET, submitted in writing to DOTPROCUREMENTTECHQUES@WV.GOV. Sealed bids are due November 18, 2026 at 10:30 a.m. ET via wvOASIS upload, hand delivery, mail, or fax to (304) 558-0047. Email submissions are prohibited, and bidders must download all solicitation documents, including pricing pages, and sign all required pages.