Final_ARFQ_0803_DOT2700000038_1_WV_ARFQ_FORM.PDF
PDF 734 KB Posted
- Attached to
- HVAC Replacement D10
- Solicitation number
- ARFQ 0803 DOT2700000038 1
- Issued by
- Kanawha County, West Virginia
About this file
This Agency Request for Quote (ARFQ) document is issued by the West Virginia Department of Transportation, Procurement Division, for a one-time purchase contract to replace and install HVAC systems in two buildings located at District 10 in Princeton, West Virginia. The solicitation seeks installation of HVAC systems in both the Archive Building and the Multi-Purpose Building, with line items for each installation (Commodity Code 40100000). A pre-bid meeting is scheduled for November 5, 2026, at 10:00 AM ET, with a technical questions deadline of November 12, 2026, at 10:00 AM ET. Bids are due on November 18, 2026, at 10:30 AM ET and must be submitted via OASIS upload, hand delivery, mail, or fax to (304) 558-0047; email submissions are not accepted. All bid materials, including pricing pages and signature pages, must be downloaded in their entirety. Delivery and invoicing are directed to the Division of Highways, District 10, located at 270 Hardwood Lane, Princeton, West Virginia.
Prospective vendors must be registered with the West Virginia State Purchasing Division and compliant with the West Virginia Secretary of State, the Tax Department, Workers' Compensation, and Unemployment Insurance requirements. Pricing terms are not specified in this ARFQ form; unit prices and total prices for each line item are to be supplied by the bidder. No set-asides, incumbency information, or specific funding sources are identified in the solicitation. Inquiries regarding the solicitation should be directed in writing to DOTPROCUREMENTTECHQUES@WV.GOV prior to the question period deadline. The procurement folder number is 2089812, and the solicitation number is ARFQ 0803 DOT2700000038, version 1.
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| ARFQ DOT27 38.pdf |
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Text version
Date Printed: Oct 27, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 2089812 Reason for Modification:
Doc Description: HVAC Replacement D10
Proc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-10-27 2026-11-18 10:30 ARFQ 0803 DOT2700000038 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Rebecca D Plants
(304) 675-0853 rebecca.d.plants@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 27, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION - PROCUREMENT DIVISION - SOLICITATION OF AN ONE-TIME PURCHASE CONTRACT OF HVAC REPLACEMENT / INSTALL IN THE ARCHIVE AND MULT PURPOSE BUILDINGS FOR
DISTRICT 10 PER THE ATTACHED DOCUMENTS.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO
DOTPROCUREMENTTECHQUES@WV.GOV PRIOR TO THE QUESTION PERIOD DEADLINE CONTAINED IN THE
INSTRUCTIONS TO VENDORS SUBMITTING BIDS.
*********NOTICE*********
WE DO NOT ACCEPT EMAIL BIDS
MUST USE ONE OF THE FOLLOWING TO SUBMIT A BID:
* UPLOAD TO OASIS
* HAND DELIVERY
* MAIL IN HARD COPY
* FAX TO (304) 558-0047
MAKE SURE YOU DOWNLOAD ALL INFORMATION - THE COMPLETE SOLICITATION - PRICING PAGES - SIGN THE PAGES
THAT NEED SIGNED
PLEASE NOTE THAT TO BE AWARDED THIS CONTRACT YOU WILL NEED TO BE REGISTERED WITH WV STATE PURCHASING DIVISION, AND COMPLIANT WITH SEVERAL AGENCIES SUCH AS THE WVSOS, TAX DEPARTMENT, WORKER'S COMPENSATION, AND UNEMPLOYMENT INSURANCE.
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT TEN DISTRICT TEN
270 HARDWOOD LN 270 HARDWOOD LN
PRINCETON WV PRINCETON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Installation of HVAC Archive Building
Comm Code Manufacturer Specification Model # 40100000
Extended Description:
Installation of HVAC Archive Building
Date Printed: Oct 27, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT TEN DISTRICT TEN
270 HARDWOOD LN 270 HARDWOOD LN
PRINCETON WV PRINCETON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Installation of HVAC Multi-Purpose Building
Comm Code Manufacturer Specification Model # 40100000
Extended Description:
Installation of HVAC Multi-Purpose Building
SCHEDULE OF EVENTS
Line Event Event Date
1 PRE BID MEETING AT 10AM ET 2026-11-05
2 TECH QUES DEADLINE AT 10AM ET 2026-11-12
Document Phase Document Description Page
DOT2700000038 Final HVAC Replacement D10
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