HVAC preventative maintenance & repairs

The South Carolina Technical College System, on behalf of the State Board for Technical and Comprehensive Education, is seeking a contractor for HVAC preventative maintenance and repairs at two specific locations: the ReadySC Workforce Development Center in Summerville and the Volvo Training Center in Ridgeville. The solicitation (IFB 5400018561) requires comprehensive HVAC services including quarterly preventive maintenance for various equipment types such as Trane Intellipak roof-top units, Johnson Controls roof-top units, VAV terminals, Greenheck exhaust fans, Trane Tracer Summit control systems, and Amana wall-mounted units. The procurement involves unit pricing for four service categories: 20 quarterly maintenance visits per location, 100 hours of standard technician labor, 50 hours of overtime labor, and 50 hours of weekend/holiday labor. Bidders must submit three references for similar services, demonstrate five continuous years in business, and provide a two-hour emergency response plan. A non-mandatory pre-bid conference and site visit occurred on September 24, 2019, with questions due by September 25, 2019, and sealed bids due on October 14, 2019, at 10:00 a.m. The contract is structured for an initial one-year term beginning October 31, 2019, with four potential one-year renewals, allowing a maximum contract duration of five years.

There are no specific set-aside designations mentioned in the procurement documents. The solicitation does not restrict participation to disadvantaged enterprises or specific business types. Contractors are required to have necessary licenses and permits, comply with federal, state, and local laws, and adhere to Clean Air Act regulations regarding refrigerant handling. Liability insurance is mandatory, with minimum coverage of $1,000,000 per occurrence for commercial general and auto liability, plus workers' compensation with employer's liability limits of $1,000,000 per accident. While no incumbent vendor is identified for the Summerville location, the documents indicate this is a new contract award. The contract requires a fixed pricing structure for its duration, with contractors expected to include travel time in service pricing and provide a percentage discount on replacement parts. Contractors must warrant all replacement equipment and components for one year. Although specific budget ranges are not explicitly stated, the comprehensive service requirements suggest a potentially significant contract value covering maintenance, repair, and potential equipment replacement across two separate facilities.