State of South Carolina

AMENDMENT ONE

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400018561 10/01/2019

DELORIS SWEEPER

803-545-4975 sweeperd@sctechsystem.edu SC Technical College System Attn: Procurement Office 111 Executive Center Drive, Suite 106 Columbia SC 29210

DESCRIPTION: HVAC Preventive Maintenance for ReadySC

USING GOVERNMENTAL UNIT: State Board for Tech & Comprehensive Ed

The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Paper Offer or Modification" provision.

SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:

MAILING ADDRESS:

SC Technical College System Attn: Procurement Office 111 Executive Center Drive, Suite 106 Columbia SC 29210

PHYSICAL ADDRESS:

SC Technical College System Attn: Procurement Office 111 Executive Center Dr., Enoree Building, Suite 101 Columbia SC 29210

SUBMIT OFFER BY (Opening Date/Time): 10/14/2019 10:00 a.m. (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 09/25/2019 2:00 p.m. (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1

CONFERENCE TYPE: Non-Mandatory Pre-Bid Conference & Site Visit.

DATE & TIME: 09/24/2019 9:30 a.m.

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

Volvo Training Center Main Lobby 251 Three Point Drive Ridgeville, SC 29472

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________ ___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - PAPER ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENT # 1

Solicitation # 5400018561 –AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1] This amendment makes changes to the original solicitation and answers questions submitted.

Vendor Questions and Answers:

1. Question: What is total quantity of VAV boxes in the two building?

Answer: That information is not available. If needed, the Offeror may contact Deloris Sweeper at 803-545-4975 to make arrangements for an additional site visits to look at equipment before October 14, 2019.

2. Question: What is the total quantity of exhaust fans in the two building?

Answer: That information is not available. If needed, the Offeror may contact Deloris Sweeper at 803-545-4975 to make arrangements for an additional site visits to look at equipment before October 14, 2019.

4. Question: Can we dispose of old air filters on site?

Answer: As stated in the solicitation, the scope includes preventative maintenance with additional repair, labor & parts as needed upon approval by the Using Governmental Unit.

6. Question: How often would you like the box filters to be replaced on the 2 roof top units at 251 Three Point Drive?

Answer: Semi-annually.

7. Question: Would you like the 3 mini splits at exhaust fan to be added to the scope of work at 251 Three Point Drive?

Answer: Yes

Answer: The Contractor shall be responsible for properly maintaining and repairing all systems and all associated items of equipment stated in the solicitation, solicitation attachments, and any amendments. Specific parts lists related to each piece of equipment is not available. The Offeror may contact Deloris Sweeper at 803-545-4975 to make arrangements for additional site visits before October 14, 2019.

III Scope of Work/Specification: the following is hereby incorporated.

The Contractor shall replace pleated air filters, (if applicable) according to manufacturer manual.

The Contractor shall replace the filters at 1090 Newton Way, Summerville, SC on a quarterly basis.

Requirements for Johnson Controls Equipment (Roof Top Units) 251 Three Point Drive

Requirements for VAV-VFD Terminal & Exhaust Fans Equipment Annual preventive maintenance is to be performed once a year and provide a thorough maintenance schedule to include the following:

ALL OTHER TERMS, CONDITIONS, PROPOSAL INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL INVITATION FOR BID image1.png