HVAC Preventative & Corrective Maintenance

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Department of Agriculture, is issuing a Centralized Request for Quote (CRFQ) for HVAC Preventative and Corrective Maintenance services at Cedar Lakes Conference Center located at 82 FFA Drive in Ripley, West Virginia. This procurement seeks to establish an open-end master agreement contract with one line item for comprehensive HVAC maintenance services. Vendors must submit technical questions by July 9, 2025, at 12:00 p.m., with bids closing on July 16, 2025, at 1:30 p.m. Respondents are required to complete and submit Exhibit C - Pricing Page as part of their bid package, providing detailed pricing terms and service specifications for the ongoing maintenance services. The contract will be administered through the Department of Agriculture Administrative Services office in Charleston, West Virginia, with invoicing directed accordingly. James W. Atkins, Senior Buyer with the WV Purchasing Division, serves as the primary contact and may be reached at 304-558-0094 for inquiry purposes.

The solicitation documents do not explicitly identify specific set-aside designations, restrictions on respondent types, incumbent vendors, or existing infrastructure integration requirements based on the available information. The contract operates as an open-end agreement, meaning services will be provided on an as-needed basis at the Cedar Lakes Conference Center facility. No specific award value or budget range has been disclosed in the posted solicitation materials. Interested vendors should review all attached solicitation documents, including the CRFQ form and supporting documentation, to understand complete specifications, evaluation criteria, and any additional requirements for submission. Vendors should ensure they possess appropriate HVAC maintenance certifications and experience managing institutional facility systems prior to submitting their proposals.