HVAC PM & repair

The State of South Carolina, specifically the Adjutant General's Office through the State Fiscal Accountability Authority, is soliciting bids for HVAC Maintenance Services across multiple facilities. The procurement seeks a comprehensive contract for preventative maintenance, repair, and replacement of heating, ventilation, and air conditioning systems. Qualified vendors will be responsible for performing routine and emergency repairs, conducting preventative maintenance, and potentially installing new HVAC equipment. The solicitation was originally issued on May 23, 2023, with multiple amendments extending and modifying submission requirements. The initial contract term is set for one year, beginning July 5, 2023, and ending July 4, 2028, with four potential one-year renewal options, creating a maximum contract period of five years. Bidders must submit offers online through the South Carolina Procurement website by June 9, 2023, at 11:00 a.m., with questions required to be submitted by May 17, 2023, at 4:00 p.m. Offerors must provide unit prices in US dollars, excluding state sales and use taxes, and must be registered as a South Carolina state vendor.

The solicitation does not indicate specific set-aside designations or restrictions for disadvantaged enterprises. No incumbent vendor information was explicitly provided in the documentation. Bidders must submit certifications regarding independent price determination, debarment status, drug-free workplace compliance, and ethics compliance. The state reserves the right to cancel the solicitation, reject any or all offers, and will evaluate offers based on lowest bid criteria. While specific budget ranges were not detailed, bidders must hold their offers open for a minimum of 90 calendar days following the opening date. Offerors may submit redacted copies of proposals claiming trade secret or confidential information protections. The award is anticipated to be posted on the state procurement website, with the resulting contract becoming effective on the date specified in the notice of award. Professional credentials, such as the attached professional engineer registration for Paul C. Mahaffey, suggest that technical expertise and professional licensure may be considered during the evaluation process.